Contract Request Form

A Supplier Contract Number (SCN) is needed for agreements that will be on-going for one-year or more, including contracts that may be renewed annually.

Information collected through this form will be used by a Procurement Agent to create a  Supplier Contract Number (SCN) in Workday.  The SCN will route to the Cost Center Manager (CCM) for Worktag approval and to a Grant Finance Specialist, if a Grant Worktag is used.  Any agreements or contracts attached to this form will be reviewed and signed by a Procurement Agent.

When goods or services are provided on a contract (SCN), the supplier should send invoice(s) to invoices@iastate.edu or to the Accounts Payables address listed on the SCN.  The invoice(s) will be entered into Workday and applied to the SCN. 

The types of purchases you can use the Contract Request Form to request include the following:

• Goods or Parts
  • Examples include:  Reoccurring orders of goods or parts to be ordered on an as-needed basis.
• Lease Agreement or Test Plot Agreement
  • Examples include:  lease, sale, purchase, transfer, or any other transaction involving an interest in real property (ex: office space, buildings, land, storage units)
• Routine Services
  • Ongoing routine services including laboratory testing services, data analysis, editing, graphic design, repairs, translation, transcription, and student-teacher supervision
• Service Agreement
  • Service/maintenance contracts for equipment that is recurring for one year or more (ex: scientific, office, appliances, food service, etc.), Annual contracts for waste/recycling disposal
• Software License or Subscription Agreement
  • Examples include:  software purchase or usage agreements, online subscription agreements or end-user license agreements