Conference Services/Hospitality

Procurement Agent(s)
Lunaburg, Liz

Description

The T&H Card should be used for purchase of supplies and meals for interviewees/speakers, meeting expenses, visitor's lodging, department coordinated student events and other hospitality expenditures related to the mission of the University.

The Purchasing Card (P-Card) should be used for conference registrations. As many registrations for conferences are completed well in advance of the accompanying travel, it's easier to process a P-Card transaction for the registration in lieue of an expense report. If the P-Card is declined for some reason, a Travel and Hospitality (T&H) Card may be used.

To apply for a P-Card or T&H Card, please visit the How to Get a Card page on the Procurement Services website.

How to Buy

Is the dollar value of the purchase over your Travel & Hospitality (T&H) Card limit?

Create a non-catalog requisition in Workday with any accompanying information about the requested purchase to Procurement Services (i.e. order form, quote, email from supplier, etc.). If you need assistance creating a non-catalog requisition in Workday, email the information to finance_delivery@iastate.edu.

Do you have an ISU T&H Card and will the supplier accept the card for the transaction?

Use T&H Card and retain any receipts and order forms in your T&H Card files.

Create a non-catalog requisition in Workday with any accompanying information about the requested purchase to Procurement Services (i.e. order form, quote, email from supplier, etc.). If you need assistance creating a non-catalog requisition in Workday, email the information to finance_delivery@iastate.edu.